Project Coordinator

Sales Operations
Temporary to Perm


BDA brings the world’s biggest brands to life through promotional merchandise. Fortune 500 companies come to us looking to connect with their consumers on an emotional level. We create three-dimensional advertising that people invite into their homes, offices, cars and classrooms. We let people see, touch, feel, own and interact with a brand in a way no other marketing permits. It’s what we like to call the Power of Merchandise.

We give our team members the creative freedom and foster the entrepreneurial spirit necessary to champion our clients’ branding goals utilizing cutting edge ideas. Our people are our No. 1 asset, and we remain committed to making our company a great place to work for our team and family.

We take great pride in our company culture—one that inspires teamwork, fun and excellence across our organization. We’re energetic people who love what we do—churning out more than 50 million units each year for the world’s most admired brands in a fun, fast paced environment that rewards high achievement.


  • Own order process from beginning to when order is passed to Post Production.
    • Direct day to day order processes, including timelines, quality, proof approvals, shipping and tracking, including contacting Clients for approvals and additional order instructions
    • Coordinate quote and  order activities with Clients as requested by the Account Manager
    • Identify and act on selling added value services (e.g., creative, fulfillment, printing)
    • Manage order scope changes including updating PO’s, sending revised artwork and gaining client approval on changes
    • Ensure orders are turned over to Post Production Associates within 1 business day of order going into production
    • Communicate timely order status to the Account Manager and/or client
    • Proactively manage order milestones and provide solutions to issues
    • Inform Supervisor of any potential issues with orders and workload
  • Engage in ideation, sourcing, negotiation and project coordination for samples and orders.
    • Multiple proficiencies to include order and vendor management.  This includes price negotiation and timeline management.
    • Deliver absolute best cost, safe product with high quality and fast delivery.
    • Continually suggest and implement ways to lower all costs.
    • Maintain relationships, troubleshoot and resolve issues and conduct final negotiations with significant suppliers and agents as necessary
    • Identify and research vendors; create and manage vendor relationships; negotiate pricing, timing and exclusivity
  • Complete CRM contacts, quotes and order forms for the Account Manager as requested
  • Complete Art Tickets, value-added services and other internal documents as requested by the Account Manager
  • Engage in client research to achieve account and brand expertise; maintain client profiles and requirements
  • Partner with various departments within BDA to increase gross profit revenue, minimize cost of goods sold and ensure customer satisfaction while leveraging overall BDA spend.
  • Provide outstanding customer service in handling issue resolution and customer escalations.
  • Achieve individual performance metrics and measurements
  • Maintain high levels of professionalism when interacting with BDA employees and clients
  • Complete other job duties and projects as assigned

Travel required? Limited

Financial/budgetary responsibility? No

Strategic planning responsibility? No

Direct Reports? No


Experience Requirements

  • 1+ years in sales or supporting salespeople
  • 1+ years customer service management
  • 1+ years in merchandise industry
  • 1+ years in project management preferred but not required
  • Oracle CRM On Demand experience preferred, but not required
  • Oracle EBS Order Management and Procurement experience preferred, but not required

Job Skills & Traits

  • Tenacious desire to improve costs, quality and delivery
  • Project management and troubleshooting skills, ability to multi-task
  • Highly organized
  • Flexible, self-starter, action and results oriented
  • Strong computer skills with proficiency in Excel, Outlook, MS Word
  • Positive, teamwork and collaboration skills with a proven ability to build strong relationships with customers and vendors
  • Possess outstanding customer service skills to work with both internal and external clients
  • Must be a highly productive, self-starter with strong negotiation and problem solving skills
  • Ability to multi-task and prioritize effectively while possessing excellent time management and organizational skills
  • Ability to partner with account management team member to support achievement of account objectives
  • Ability to make sound decisions in the face of stressful times, change or in situations of ambiguity
  • Excellent written, verbal and interpersonal skills, including clear communicator with co-workers, vendors and internal colleagues
  • Ability to understand documented processes and procedures and make decisions accordingly
  • Excellent problem solving and project management skills
  • Strong computer skills with proficiency in MS Word, Excel and Outlook


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