• Executive Assistant

    Job ID 2018-2824
    Job Locations
    Regular Full-Time
  • Overview


    GENERAL: The Executive Assistant  supports the President and Chief Operating Officer. This position interacts with employees, corporate officers, board members, external professionals (bankers, attorneys, investors, vendors) and other personnel as necessary. Above all else this position requires a professional demeanor, attention to detail, sense of urgency, and the ability to keep sensitive material and conversations strictly confidential. Duties will entail activities that are secretarial, administrative, communicative and supportive in nature.


    You should be 100% passionate about what you do and thrive in an entrepreneurial culture where we truly follow the “work-hard, play-hard” philosophy!!


    • Maintains high levels of professionalism when interacting and communicating with other Executives, Directors, Managers and Team Leads to gather or convey information. Facilitates, when necessary, a liaison role between  teams, clients, business associates, board of advisors and others to ensure continuity of efforts and completion of applicable tasks.
    • Contract management/facilitation
    • Manage insurance cerrtificates and annual renewal
    • Determines priorities of inquiries and problems received from both internal and external sources; provides answers and information; refers problems to appropriate individuals and follows up to ensure that answers or information have been received by inquiring party.
    • Performs research and other duties necessary to obtain information; gathers and organizes data and prepares reports for review and action by others.
    • Plans and coordinates meeting events such as national sales meetings, executive retreats, board of director meetings.
    • Creates dynamic PowerPoint presentations. (Marketing background would be helpful.)
    • Distributes incoming and outgoing correspondence daily.
    • Manages schedule and calendars.
    • Performs required secretarial/administrative assistance duties including composing correspondence for signature; managing files; making travel arrangements; preparing expense reports; directly receiving external phone calls; attending meetings and preparing and distributing meeting minutes, agendas and presentation materials. Provides back-up supports for other Executives when necessary.
    • Gains authority level management of key executive initiatives such as marketing campaigns, assisting with sales updates, overseeing critical timelines and projects, dealing directly with clients and their relationships.
    • Other duties as assigned.



    This person should demonstrate application of discretionary judgment, and have job knowledge sufficient to direct the activities of an office.



    • Can-do attitude and a desire to have fun and be successful in a work-hard/play-hard environment
    • Extremely efficient, with strong organization skills
    • Excellent prioritizing skills/Ability to handle multiple projects/responsibilities assigned by multiple executives
    • Excellent verbal/written communication skills
    • Ability to compose letters and memos from a general outline of information
    • Planning, scheduling, organizing, team building, coordination, implementation and time management skills
    • Project management experience
    • General accounting knowledge
    • Extremely detail oriented
    • Must have advanced skills with MS Word, Excel, PowerPoint, Viso and other advanced computer operations
    • Some college and/or 3 – 5 years Executive Assistant experience
    • Ability to work without requiring constant supervision




    • Background related to executive-level support
    • Enjoy working in a fast-paced work environment



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